Mail Archiva ((EXCLUSIVE))
Stop the server and delete the smtp queue directory. They are usually located /var/opt/mailarchiva/ROOT/queue/smtpclient/* (Linux) and C:\ProgramData\MailArchiva\ROOT\queue\smtpclient\* (Windows). Thereafter, start the server again.
mail archiva
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Yes, it is possible. Direct import is available from both MS Exchange and Office 365. See -email-migration$exchangeimport for direct import instructions from Microsoft Exchange. To import from a remote Exchange server, port forward ports 389, 135, 49670 and 49667 from the On Premise Active Directory server to archiva.com. Also, when defining AD authentication, uncheck DNS lookups, and specify the port forwarded external IP address of the customer's AD server. Before performing an Exchange import, be sure to upgrade to the latest patch release of MailArchiva.
MailArchiva is capable of importing from EML, PST, MBOX, OST, direct Exchange import, direct GSuite, etc. For importing of PST files, the easiest is to copy the PST data to a couple of folders on the server, and use the Import from server feature to import the data. In regards to Exchange import, you would simply configure the Exchange connection, and then perform a direct import from MS Exchange. In the latter case, MailArchiva connects to Exchange web services API, scans all mailboxes, and imports the data to the archive. The product is available for use while imports are occurring. Once MailArchiva is connected to Exchange, to import data from Exchange, it is a simple matter of clicking Import, choosing the Exchange connection, and clicking the import button. It is possible to specify which mailboxes you want imported in the import dialog.
Login to the MailArchiva console as admin, click Configuration->General->Limits tab. Increase Max Selection and Export limits to max. Go to Search. In the search box, type "anyaddress:user@company.com" (while substituting the email with the desired user's email). Click Select All. Then click Export and choose a suitable export format. Click Export.
1) SMTP Listener: MailArchiva is configured to receive journaling traffic from MS Exchange on the SMTP interface. This connection is used for communicating emails only.2) Exchange Client Connection: MailArchiva connects to Exchange server via Exchange web services (REST) interface. The purpose of this connection is to synchronize folders, calendars and contacts (since this information cannot be obtained by the usual SMTP interface).
I have a server where Mailarchiva is installed and all the "X" mails are loaded into it, I can create multiple users who access it but if I want to upload "Y" mails, how can I make sure that the mails do not mix?
MailArchiva is not akin to a mail server where emails associated with different mailboxes are stored separately. All imported data is stored in one giant repository. Afterwards, when users login into the system, they are assigned a role with a view filter that defines which emails the users can see in the search results. For example, the user role by default has a view filter of %email%. This macro is replaced with the user's email address obtained from an authentication server (e.g. Active Directory, Azure) at the time of login. If a user is assigned the Auditor role, then by default there is no filtering applied (meaning they can see all emails) as Auditor role view filter is empty. If basic authentication is used, then the user's email address for filtering purposes is obtained directly from MailArchiva's users.xml file in the config path.
When the user logs in, if Active Directory authentication is enabled, the email address of the user is retrieved from proxyAddresses LDAP field in Active Directory. Some users may not have email addresses. For example, it is common for admin users not to have an exchange mailbox associated with them, but for the account to still exist in AD. In this case, the standard behaviour of MailArchiva is to allow the user access to the system, but not allow the user to search. If you have AD authentication enabled in Configuration->Logins, then most likely the admin user doesn't have a mailbox associated. If you want to search all users, then you could edit the Administrator role in Configuration->Roles, and clear out the view filter. Save, and attempt to search again. This will show all mail to all users.
To get O365 to communicate with MailArchiva, create an SMTP listener in MailArchiva in Configuration->Listeners to listen on port 25, and ensure that port 25 is forwarded on your firewall to the MailArchiva server, and that an A record has been created on the company public DNS (e.g. archiva) that points to this external IP address. MailArchiva's SMTP server should be accessible via the terminal from outside your network, by typing "telnet archiva.company.com 25". if a response is not received, it means either port 25 is not forwarded correctly, there is a firewall is blocking the communications, or MailArchiva is not listening on the port. When creating the journal rule in Office 365, use the email address equivalent to archive@archiva.company.com where archiva.company.com resolves to the external IP address from which port 25 is forwarded on your firewall. Furthermore, O65 requires a StartTLS secured connection to be able to communicate. Thus, it is necessary to import a certificate in MailArchiva signed by a trusted public CA such as Verisign (i.e. not a self-signed one). FYI: The same certificate can be used for both securing the console (i.e. HTTP/S) and for SMTP purposes. Once the certificate is installed, in the SMTP listener created earlier, set connection mode to "TLS", in the certificate authentication field, select "MailArchiva certificate store" and select the imported certificate in the SMTP listener. Feel free to experiment with "authenticate client certificates" enabled/disabled.
Once upon a time, we used subjects as a filename, but switched away from that approach years ago due to the problems that ensued as a result. Subjects tend to contain characters in them that do not comply with the acceptable character requirements imposed by the various file systems. When adding a subject as a filename, one has to account for the fact that there are duplicate subjects. The system, therefore, needs to check whether the file exists or not prior to writing the file. Believe it or not, this extra "exists" check slows down the export process because an additional I/O operation must be performed on the export of each document. Some customers perform exports of 100k emails at a time. Performance is critical for them. Furthermore, when writing a file, it becomes necessary to strip out the illegal characters from the filename. This issue is compounded by the fact that different filesystems accept different character sets in a filename. In many cases, after stripping the combined intersection of all illegal characters across all filesystems, one may be left with a husk of a filename that increases the likelihood of filename conflicts with other files already written to disk. To avoid conflicts, it is then necessary to append a numeric sequential suffix to the filename. Ultimately, the suffixes can get into the thousands. You end up with filenames such as "123233.eml", " 123234 .eml", etc. Totally meaningless. To top it off, the extra exists check, and appending of a numeric suffix requires that threads are synchronized, and it impacts parallelism, ultimately reducing the performance of the export. I understand that micro-companies might find it convenient to use filename's as subjects, but for bigger companies with big exports, it doesn't work for the reasons outlined above.
The product is priced on a per mailbox basis. The larger the number of mailboxes, the lower the price per mailbox. The license price applies to a specific major version of the product and is once off, one-time fee. The only recurring fee is the support fee. The support fee is mandatory in the first year, and optional thereafter. For instant pricing information (for less than 500 mailboxes), refer to or email us.
When performing a license check, MailArchiva will attempt to ascertain the number of mailboxes in the organization. If a connection to Active Directory or Azure is available, it will obtain the mailbox count directly from there. If a connection to AD or Azure is not available, the count is extrapolated by examining the emails in the archive according to a formula described further below.
In the event that an Active Directory or Azure connection is not available, MailArchiva will attempt to extrapolate the count from the emails in the archive. For this purpose, a "mailbox" in MailArchiva is defined as a unique local address (excluding the domain part). Assuming there are two local domains, company.com and offshorecompany.com, the email addresses joe@company.com and joe@offshorecompany.com, will be counted as one mailbox since the domain part is excluded. In an attempt to eliminate aliases, a mailbox is generally (though not necessarily) counted if there are at least ten emails both sent and received on that box.
In addition, common mailboxes like postmaster, root, etc. are ignored. To accommodate companies with high turnover rates, any mailboxes that are dormant for more than a year are not counted (i.e. no emails have been sent for more than a year). Dormant mailboxes may still reside in the archive and are fully searchable.
If mail is imported into the system, it will be included in the mailbox count calculation. If it is sent inside of a year, outside of a year, it will not. For example, imported mail corresponding with an employee that left two years prior will not be counted. However, mail imported from an employee that left six months ago would.
To verify the number of mailboxes required by the system, after some time of archiving, view the contents of a file called license_count.txt in Configuration->Logs. Since the count in this file is variable and subject to change, it is advisable to order at least the same number of mailboxes as configured in your mail server. 041b061a72